How do I review, make a note on, and rate a submission?

Submissions are assigned to a reviewer by the administrator(s) for an organization's Submittable account. A common workflow scenario for the reviewer is to log in to Submittable, and then view, rate, and make a note on a submission.

 Here are the steps to rate a submission:

1. Log in to your Submittable account.

2. Go to your Submissions page, and click on a submission in your Submissions List.

3. You'll be taken to the Submission Details page. Scroll down to the File Upload section and click on the title of the file to open the File View. 



4. Review the file, and navigate to the next file (if there is more than one) in the submission via the left-right < > arrows on each side of the File Viewer. Or, use the dropdown menu to the right of the file name to select a specific file you'd like to view:


5. To exit the File View, click the X icon in the upper right-hand corner of the file.

6. If you would like to see the File View of submissions by default when you open a submission, click on the Options menu in the Submission Details page and select the At opening show file preview checkbox.

 

7. If the organization uses the thumbs up/thumbs down rating system, rate the submission by clicking the Thumbs Up , ?,  or Thumbs Down buttons at the top right of the page. A thumbs up is 1 point, the ? is zero points, and thumbs down is -1 points. If you've voted and decide you want to change your vote, simply re-cast your vote by clicking on a new button. Your vote will be updated to reflect your new vote; each reviewer's vote will only count once.


 8. If the organization is using a review form, rate the submission by clicking the Reviews tab at the top right corner:


Complete the review form. At the bottom of the Review form is a Save Draft button to save information. When you're finished, click the Finished button. You cannot change your entries after clicking Finished.  If you need to make a change in your review, contact your administrator to have your form unlocked.

9. If you'd like to add a comment or note to a submission, you can add a note in the Activity tab. Optionally attach a file to the submission along with your note. Finally, choose to make the note visible to the Entire Team who has been assigned to review the submission, Private (viewable only by Level 4 and 5 team members), or viewable by the Submitter by selecting a Visibility option. If your system permission level is Level 1 or 2, you cannot share a note with the submitter. Save your note by clicking the Add Note button.

10. If you're a Level 3 to 5 team member, you can email the submitter if needed by clicking the Options menu and selecting Send Email in the Submission Details page.

11. Once you and your team have rated the submission and are ready to accept or decline it, you can accept or decline the submission by clicking on its Submission Status button (which will typically say In-Progress) in the Submission Details page and choosing Accept or Decline. You can also accept or decline submissions in the Submissions List by selecting the checkbox next to the appropriate submission(s) and choosing the Accept or Decline button at the top of the Submissions List. Note that only Levels 3 to 5 team members can accept or decline a submission.

12. To review another submission in your Submissions List, click the left-right < > arrow buttons in the upper left-hand corner of the Submission Details page and repeat steps 3 to 10.


For more info, watch our quick video on How to Rate Submissions.


Questions? Contact us at support@submittable.com.

Organizations

  1. Getting Started With Submittable Guide
  2. How do I create or edit a submission category?
  3. New status: Completed
  4. How do I set up a submission category to sell a subscription or single issue?
  5. How do I use the Form Designer when creating or editing a category?
  6. How do I create a hidden category?
  7. How do I set up a blind review process?
  8. How do I add auto-labels for our submissions?
  9. How do I turn submission categories on and off?
  10. How do I set acceptable file types for a category?
  11. How do I add conditional logic to my submission form?
  12. How do I accept multiple files with a submission?
  13. Can I request metadata from submitters when they upload a file?
  14. How do I manually enter submissions?
  15. Can emailed submissions be automatically added to my submissions manager?
  16. How does submission scoring work?
  17. How do I review, make a note on, and rate a submission?
  18. How do we display submissions online for a public audience?
  19. How do I create a review form?
  20. Can reviewers edit finalized review forms?
  21. How do I hold a multi-round review process?
  22. How do I add a table to my application form?
  23. What spreadsheet formulas can I use in Tables?
  24. How do I add a field for internal use to my application form?
  25. Can I send additional forms to submitters to request more information?
  26. Can I schedule reminders for reviewers to review submissions or for submitters to complete additional forms?
  27. How do I use keyboard shortcuts to navigate between submissions?
  28. How do I add a private note to a submission?
  29. How do I add a Terms and Conditions checkbox to my submission form?
  30. How do I request agreement to terms and conditions when I accept a submission?
  31. What are the character limits for the Category Guidelines and Organization Profile Guidelines fields?
  32. How do I add a publication date to a submission?
  33. How do I use or remove the Calendar feature?
  34. How do I filter and organize the submissions in my submissions list?
  35. How do I label submissions?
  36. How do I assign submissions to team members for review?
  37. How do I automatically assign team members to incoming submissions for a specific category?
  38. Can I randomly assign submissions to a set number of reviewers?
  39. How many submissions are assigned to each team member and how many have they not yet reviewed?
  40. How do I attach a file to a submission?
  41. How do I replace the file on a submission?
  42. How do I send submissions to my Kindle?
  43. How do I delete a submission?
  44. How do I archive or unarchive submissions?
  45. How do I export our submission data?
  46. How do I batch export custom review data?
  47. How do I send an email to a submitter?
  48. How do I ensure new submissions get an automated response?
  49. How do I add a team member?
  50. How do I edit a team member's account?
  51. What does each team member level see?
  52. How do I customize the look and feel of my submission form?
  53. How do I upgrade or downgrade my Submittable subscription?
  54. What is an inactive plan?
  55. How do I sync the Calendar with other calendars?
  56. How do I change the default view displayed in the Submission Details screen?
  57. How do I cancel my Submittable account?
  58. Can I batch archive or batch delete submissions?
  59. How do I add and delete a file for a submission?
  60. How do I change the category of a submission?
  61. Can I integrate my Submittable account with Google Analytics?
  62. Does Submittable have an API?
  63. How do I use Zapier to connect my Submittable app to 3rd Party apps?
  64. How do I use the Submittable plugin on my WordPress site?
  65. How do I allow a submitter to edit a submission?
  66. How do I turn on or off the ability for submitters to request an edit on a submission?
  67. How can my organization receive reference letters?
  68. How can using Submittable increase the number of submissions our organization receives?
  69. How do I view and print submission document files?
  70. Can I charge a fee on my form?
  71. How do I sell memberships, subscriptions, or merchandise in my submission form?
  72. Can I charge submission fees in a non-US currency?
  73. What happens to my organization's account if we exceed our submission limit?
  74. Why did I get an error message when paying my invoice by credit card?
  75. How can I use the full version of Submittable on my mobile device?
  76. Video File Transcode Error
  77. How do I unassign submissions?
  78. How do I remove a team member?
  79. How do I use response templates to send automated email messages?
  80. I have a Yahoo! or AOL email address. Why do my organization's emails come from notifications@email.submittable.com?
  81. How do I duplicate a submission category or form?
  82. How do I archive a submission category?
  83. When I do a batch file export, can I copy all files attached to the exported submissions into a single destination directory in Windows?
  84. How do I promote my organization’s creative call?

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