How do I use Zapier to connect my Submittable app to 3rd Party apps?

Zapier makes it easy to connect websites and applications together. With Zapier, you can connect things that happen in one application (MailChimp, for example) to another application (such as Salesforce). A new subscriber in MailChimp can be automatically added as a lead in your Salesforce system. Submittable’s Zapier integration lets you connect new submission events to other applications. Send a notification to your phone, add a lead to your CRM, add a task to Asana, or put a record in your Firebase database.

How to enable Zapier:

  1. Log in to your Submittable account and go to More > Account > API access.
  2. If your API access is not yet enabled, click the Enable API Access button.
  3. Click the Connect Submittable button in the Zapier section of the API Access page.
  4. You'll be taken to Zapier's Submittable page. Scroll down and click on the Make a Zap with Submittable link.
  5. Follow the instructions at Zapier to create or log into your Zapier account.
  6. Select the Submittable trigger you would like to use. The trigger is the action within Submittable that will start your automated workflow. For example, you could choose for a workflow to start when a submission is received or when a new team member is added to your organization. After you choose the trigger, click on Save + Continue and then click Connect a New Account.
  7. A dialog box will open asking for your Submittable API key. (API stands for "Application Programming Interface," but don't worry, Zapier workflows can be automated with little or no programming knowledge.) This unique key contains several numbers and letters and is located in your Submittable account under More > Account > API access.
  8. Enter your organization name in the Zapier dialog box. Then, click Yes, continue.
  9. With your newly saved Submittable account selected, click on Save + Continue.
  10. Optionally choose to trigger the zap only for selected options, such as specific categories. Then, click Continue.
  11. Zapier will give you a list of items to double-check. Once you've double-checked them, click Fetch & Continue.
  12. Zapier will test your trigger. If no items match your trigger options, follow the troubleshooting steps and try again. If the test is successful, click Continue.
  13. Choose an action app. This is the application, such as Gmail, MailChimp, or Slack, in which your automated workflow will occur when your trigger happens.
  14. Follow the remaining steps in Zapier to set up your workflow, and you're done.
Here are examples of available Submittable Zaps:

Salesforce:

Create a Salesforce contact when you receive a new Submittable submission
Create a Salesforce case when a new Submittable Submission is received

Slack:

Send a Slack message when a new Submittable submission is received
Send a Slack message when a Submittable submission is accepted
Send details about new Submittable team members to a Slack channel

Gmail:

Send an email when a Submittable submission is accepted

MailChimp:

Add new Submittable submitters to a MailChimp list

Google Sheets:

Save new Submittable submission data to Google Sheets
Save accepted Submittable submission data to Google Sheets

Organizations

  1. Getting Started With Submittable Guide
  2. How do I create or edit a submission category?
  3. New status: Completed
  4. How do I set up a submission category to sell a subscription or single issue?
  5. How do I use the Form Designer when creating or editing a category?
  6. How do I create a hidden category?
  7. How do I set up a blind review process?
  8. How do I add auto-labels for our submissions?
  9. How do I turn submission categories on and off?
  10. How do I set acceptable file types for a category?
  11. How do I add conditional logic to my submission form?
  12. How do I accept multiple files with a submission?
  13. Can I request metadata from submitters when they upload a file?
  14. How do I manually enter submissions?
  15. Can emailed submissions be automatically added to my submissions manager?
  16. How does submission scoring work?
  17. How do I review, make a note on, and rate a submission?
  18. How do we display submissions online for a public audience?
  19. How do I create a review form?
  20. Can reviewers edit finalized review forms?
  21. How do I hold a multi-round review process?
  22. How do I add a table to my application form?
  23. What spreadsheet formulas can I use in Tables?
  24. How do I add a field for internal use to my application form?
  25. Can I send additional forms to submitters to request more information?
  26. Can I schedule reminders for reviewers to review submissions or for submitters to complete additional forms?
  27. How do I use keyboard shortcuts to navigate between submissions?
  28. How do I add a private note to a submission?
  29. How do I add a Terms and Conditions checkbox to my submission form?
  30. How do I request agreement to terms and conditions when I accept a submission?
  31. What are the character limits for the Category Guidelines and Organization Profile Guidelines fields?
  32. How do I add a publication date to a submission?
  33. How do I use or remove the Calendar feature?
  34. How do I filter and organize the submissions in my submissions list?
  35. How do I label submissions?
  36. How do I assign submissions to team members for review?
  37. How do I automatically assign team members to incoming submissions for a specific category?
  38. Can I randomly assign submissions to a set number of reviewers?
  39. How many submissions are assigned to each team member and how many have they not yet reviewed?
  40. How do I attach a file to a submission?
  41. How do I replace the file on a submission?
  42. How do I send submissions to my Kindle?
  43. How do I delete a submission?
  44. How do I archive or unarchive submissions?
  45. How do I export our submission data?
  46. How do I batch export custom review data?
  47. How do I send an email to a submitter?
  48. How do I ensure new submissions get an automated response?
  49. How do I add a team member?
  50. How do I edit a team member's account?
  51. What does each team member level see?
  52. How do I customize the look and feel of my submission form?
  53. How do I upgrade or downgrade my Submittable subscription?
  54. What is an inactive plan?
  55. How do I sync the Calendar with other calendars?
  56. How do I change the default view displayed in the Submission Details screen?
  57. How do I cancel my Submittable account?
  58. Can I batch archive or batch delete submissions?
  59. How do I add and delete a file for a submission?
  60. How do I change the category of a submission?
  61. Can I integrate my Submittable account with Google Analytics?
  62. Does Submittable have an API?
  63. How do I use Zapier to connect my Submittable app to 3rd Party apps?
  64. How do I use the Submittable plugin on my WordPress site?
  65. How do I allow a submitter to edit a submission?
  66. How do I turn on or off the ability for submitters to request an edit on a submission?
  67. How can my organization receive reference letters?
  68. How can using Submittable increase the number of submissions our organization receives?
  69. How do I view and print submission document files?
  70. Can I charge a fee on my form?
  71. How do I sell memberships, subscriptions, or merchandise in my submission form?
  72. Can I charge submission fees in a non-US currency?
  73. What happens to my organization's account if we exceed our submission limit?
  74. Why did I get an error message when paying my invoice by credit card?
  75. How can I use the full version of Submittable on my mobile device?
  76. Video File Transcode Error
  77. How do I unassign submissions?
  78. How do I remove a team member?
  79. How do I use response templates to send automated email messages?
  80. I have a Yahoo! or AOL email address. Why do my organization's emails come from notifications@email.submittable.com?
  81. How do I duplicate a submission category or form?
  82. How do I archive a submission category?
  83. When I do a batch file export, can I copy all files attached to the exported submissions into a single destination directory in Windows?
  84. How do I promote my organization’s creative call?

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