How do we display submissions online for a public audience?

Our Gallery View feature allows organizations to display submissions online in a gallery for a public audience to view and/or rate. This is useful for organizations who would like to share their submissions with the public (e.g. to announce the finalists of a contest) or who would like the public to vote on submissions (e.g. to help determine the winners of a contest). This is also useful for organizations that may wish for their internal review team to view submissions in a gallery format.

This feature is available for videos, animated GIFs, audio files, text files, PDFs, and for image submissions that are JPG, TIFF, GIF, or PNG files.

The Gallery View feature can be added to any account for an additional fee. To sign up for Gallery View, please contact our support team at support@submittable.com.




To set up Gallery View, follow these steps:

1) In your Categories page, click the name of an existing category for which you'd like to enable Gallery View or click Add Category to create a new category.

2) In your General Settings tab, check the Enable Gallery View checkbox. Click Save Category and Keep editing to save and view your Gallery View features in the General Settings tab.

3) By default, all submissions for this category will be displayed in your gallery. If you would like to show only certain submissions, click on the dropdown menu beneath the Enable Gallery View checkbox and select a label of your choice. All submissions for this category that you label with your selected label will show in your gallery.

4) If you would like to allow voting for submissions that appear in your Gallery View, check the Enable Voting in Gallery View checkbox. Anyone with a Submittable account and the link to your Gallery View webpage will be able to vote on your Gallery View submissions.

5) If you'd like to validate user email addresses before the user can vote in Gallery View, check the box that states, Checking this box will require users have a valid email address before voting. Voters will be sent an email containing a link they must click to validate their email address. See more info in step 3 below.

6) Click the Form Designer tab. To display specific form field data in Gallery View, check the Gallery View checkbox in your preferred fields. The form fields that can be displayed in Gallery View include the Cover Letter, Text Box, Text Area, Dropdown, Checkbox, Checkbox List, Radio List, URL, and File Upload fields.

7) When you're finished making any other preferred edits to your category, click Save Category.


To view your Gallery View webpage, follow these steps:

1) If you've chosen to display only submissions that have a specific label (see step 3 above), go to your Submissions List or Submission Details pages and label the submissions you want to display. You can also use our auto-labels feature to automatically label submissions based on the answer a submitter gives in your submission form. If you did not choose a specific label in step 3 above, then all submissions in your specified category will display in Gallery View by default.

2) Go to your Categories page and click the paperclip icon next to the name of the category containing the submissions you want displayed. Click the link under Direct link to the Gallery View for this category. (Note: You can also find the Gallery View webpage link on the General Settings tab when editing your category. Click on Shareable link to your Gallery View in the Enable Gallery View section.)


3) If you've enabled Gallery View voting (see step 4 above), any visitor to your gallery will be able to vote on a submission by clicking on the submission to view it, then clicking the thumbs up button on the submission. Visitors must be logged in to or create a Submittable account before they can vote on a submission. To help preserve the integrity of the voting process, you may choose to require email validation before a vote will be counted (see step 5 above). Submittable validates voter email addresses by sending voters an email containing a link they must click to validate their email address. Here's an example of a validation email:

Thanks for using Submittable. Our records show you've created a Submittable account for sampleemail@email.com. Please click the following link to validate your email address:

https://manager.submittable.com/account/validateemail?code=ABCDEFG

Thanks,

Submittable 
Note: If a visitor has logged into Submittable using Facebook, they will not receive a validation email, since Facebook has already validated the address.

4) If the visitor has voted and wants to remove his or her vote, then he or she can simply click on the thumbs up button again.




5) To view the files within a submission, click on the submission. Click on a file to view or play it. If there are multiple files in the submission, click the left and right < > arrow buttons to navigate between the files. Only video, image, and animated GIF files will show in the Gallery View, though in the future, all file types will show. In addition, any form field data that you have specified as being viewable in Gallery View (see step 5 above) will show below the images in the public Submission Details page. Note: Currently, visitors can only vote for an entire submission, rather than for individual files within a submission.

6) To go back to the general Gallery View webpage, click the X button in the upper-right-hand corner of the public Submission Details page.


To download a CSV file of your gallery view voters, follow these steps:

1) Go to your Categories page and click the name of the specific Category.

2) In the General Settings tab, scroll down to the Enable Voting in Gallery View section. Click the Download list of voters link. (Note: This link will only appear if you've received at least one vote in your Gallery View.)

3) You'll immediately download a CSV file containing your Gallery View voting data, including Submission IDs, Submission Titles, and voter information.

Questions or interested in adding Gallery View to your account plan? Email us at support@submittable.com.

Organizations

  1. Getting Started With Submittable Guide
  2. How do I create or edit a submission category?
  3. New status: Completed
  4. How do I set up a submission category to sell a subscription or single issue?
  5. How do I use the Form Designer when creating or editing a category?
  6. How do I create a hidden category?
  7. How do I create a blind category?
  8. How do I add auto-labels for our submissions?
  9. How do I turn submission categories on and off?
  10. How do I set acceptable file types for a category?
  11. How do I add conditional logic to my submission form?
  12. How do I accept multiple files with a submission?
  13. Can I request metadata from submitters when they upload a file?
  14. How do I manually enter submissions?
  15. Can emailed submissions be automatically added to my submissions manager?
  16. How does submission scoring work?
  17. How do I review, make a note on, and rate a submission?
  18. How do we display submissions online for a public audience?
  19. How do I create a review form?
  20. Can reviewers edit finalized review forms?
  21. How do I hold a multi-round review process?
  22. How do I add a table to my application form?
  23. What spreadsheet formulas can I use in Tables?
  24. How do I add a field for internal use to my application form?
  25. Can I send additional forms to submitters to request more information?
  26. Can I schedule reminders for reviewers to review submissions or for submitters to complete additional forms?
  27. How do I use keyboard shortcuts to navigate between submissions?
  28. How do I add a private note to a submission?
  29. How do I add a Terms and Conditions checkbox to my submission form?
  30. How do I request agreement to terms and conditions when I accept a submission?
  31. What are the character limits for the Category Guidelines and Organization Profile Guidelines fields?
  32. How do I add a publication date to a submission?
  33. How do I use or remove the Calendar feature?
  34. How do I filter and organize the submissions in my submissions list?
  35. How do I label submissions?
  36. How do I assign submissions to team members for review?
  37. How do I automatically assign team members to incoming submissions for a specific category?
  38. Can I randomly assign submissions to a set number of reviewers?
  39. How many submissions are assigned to each team member and how many have they not yet reviewed?
  40. How do I attach a file to a submission?
  41. How do I replace the file on a submission?
  42. How do I send submissions to my Kindle?
  43. How do I delete a submission?
  44. How do I archive or unarchive submissions?
  45. How do I export our submission data?
  46. How do I batch export custom review data?
  47. How do I send an email to a submitter?
  48. How do I ensure new submissions get an automated response?
  49. How do I add a team member?
  50. How do I edit a team member's account?
  51. What does each team member level see?
  52. How do I customize the look and feel of my submission form?
  53. How do I upgrade or downgrade my Submittable subscription?
  54. What is an inactive plan?
  55. How do I sync the Calendar with other calendars?
  56. How do I change the default view displayed in the Submission Details screen?
  57. How do I cancel my Submittable account?
  58. Can I batch archive or batch delete submissions?
  59. How do I add and delete a file for a submission?
  60. How do I change the category of a submission?
  61. Can I integrate my Submittable account with Google Analytics?
  62. Does Submittable have an API?
  63. How do I use Zapier to connect my Submittable app to 3rd Party apps?
  64. How do I use the Submittable plugin on my WordPress site?
  65. How do I allow a submitter to edit a submission?
  66. How do I turn on or off the ability for submitters to request an edit on a submission?
  67. How can my organization receive reference letters?
  68. How can using Submittable increase the number of submissions our organization receives?
  69. How do I view and print submission document files?
  70. Can I charge a fee on my form?
  71. How do I sell memberships, subscriptions, or merchandise in my submission form?
  72. Can I charge submission fees in a non-US currency?
  73. What happens to my organization's account if we exceed our submission limit?
  74. Why did I get an error message when paying my invoice by credit card?
  75. How can I use the full version of Submittable on my mobile device?
  76. Video File Transcode Error
  77. How do I unassign submissions?
  78. How do I remove a team member?
  79. How do I use response templates to send automated email messages?
  80. I have a Yahoo! or AOL email address. Why do my organization's emails come from notifications@email.submittable.com?
  81. How do I duplicate a submission category or form?
  82. How do I archive a submission category?
  83. When I do a batch file export, can I copy all files attached to the exported submissions into a single destination directory in Windows?
  84. How do I promote my organization’s creative call?

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