Can I request metadata from submitters when they upload a file?

Our metadata feature enables you to request additional information from submitters in your File Upload field. For example, if you're calling for submissions to an art exhibit, you may wish to request metadata on each work's title, dimensions, and medium. Or, if you're accepting submissions for a music festival, you may want to request metadata on each song's title, credits, and track length. This information will appear in the Submission Details page when you view the uploaded file.

The metadata feature is available by request for Premier-level plans and up. To use it, follow the steps below:

1. In your Categories tab, add a new category or click on the name of the category for which you would like to request metadata.

2. In the Form Designer tab, click on an existing File Upload field or drag over a new File Upload field.

3. Click on Add Metadata Field, and type in the metadata information you are requesting (e.g. dimensions, medium, etc.). Continue adding as many fields as you'd like. There is no limit to the number of metadata fields you can add per File Upload field. (Note: There is currently no way to make the metadata fields required; even though you may make the File Upload field required, the metadata field entries can still be left blank by the submitter.)



4. Make any other edits to the File Upload field as needed.

5. Click Done and Save Category.

6. The metadata will appear when you preview a file in the Submission Details page. Simply scroll to the bottom of the webpage to see the metadata below the file.



If you're interested in using the metadata feature, please email your request to support@submittable.com.

Organizations

  1. Getting Started With Submittable Guide
  2. How do I create or edit a submission category?
  3. New status: Completed
  4. How do I set up a submission category to sell a subscription or single issue?
  5. How do I use the Form Designer when creating or editing a category?
  6. How do I create a hidden category?
  7. How do I set up a blind review process?
  8. How do I add auto-labels for our submissions?
  9. How do I turn submission categories on and off?
  10. How do I set acceptable file types for a category?
  11. How do I add conditional logic to my submission form?
  12. How do I accept multiple files with a submission?
  13. Can I request metadata from submitters when they upload a file?
  14. How do I manually enter submissions?
  15. Can emailed submissions be automatically added to my submissions manager?
  16. How does submission scoring work?
  17. How do I review, make a note on, and rate a submission?
  18. How do we display submissions online for a public audience?
  19. How do I create a review form?
  20. Can reviewers edit finalized review forms?
  21. How do I hold a multi-round review process?
  22. How do I add a table to my application form?
  23. What spreadsheet formulas can I use in Tables?
  24. How do I add a field for internal use to my application form?
  25. Can I send additional forms to submitters to request more information?
  26. Can I schedule reminders for reviewers to review submissions or for submitters to complete additional forms?
  27. How do I use keyboard shortcuts to navigate between submissions?
  28. How do I add a private note to a submission?
  29. How do I add a Terms and Conditions checkbox to my submission form?
  30. How do I request agreement to terms and conditions when I accept a submission?
  31. What are the character limits for the Category Guidelines and Organization Profile Guidelines fields?
  32. How do I add a publication date to a submission?
  33. How do I use or remove the Calendar feature?
  34. How do I filter and organize the submissions in my submissions list?
  35. How do I label submissions?
  36. How do I assign submissions to team members for review?
  37. How do I automatically assign team members to incoming submissions for a specific category?
  38. Can I randomly assign submissions to a set number of reviewers?
  39. How many submissions are assigned to each team member and how many have they not yet reviewed?
  40. How do I attach a file to a submission?
  41. How do I replace the file on a submission?
  42. How do I send submissions to my Kindle?
  43. How do I delete a submission?
  44. How do I archive or unarchive submissions?
  45. How do I export our submission data?
  46. How do I batch export custom review data?
  47. How do I send an email to a submitter?
  48. How do I ensure new submissions get an automated response?
  49. How do I add a team member?
  50. How do I edit a team member's account?
  51. What does each team member level see?
  52. How do I customize the look and feel of my submission form?
  53. How do I upgrade or downgrade my Submittable subscription?
  54. What is an inactive plan?
  55. How do I sync the Calendar with other calendars?
  56. How do I change the default view displayed in the Submission Details screen?
  57. How do I cancel my Submittable account?
  58. Can I batch archive or batch delete submissions?
  59. How do I add and delete a file for a submission?
  60. How do I change the category of a submission?
  61. Can I integrate my Submittable account with Google Analytics?
  62. Does Submittable have an API?
  63. How do I use Zapier to connect my Submittable app to 3rd Party apps?
  64. How do I use the Submittable plugin on my WordPress site?
  65. How do I allow a submitter to edit a submission?
  66. How do I turn on or off the ability for submitters to request an edit on a submission?
  67. How can my organization receive reference letters?
  68. How can using Submittable increase the number of submissions our organization receives?
  69. How do I view and print submission document files?
  70. Can I charge a fee on my form?
  71. How do I sell memberships, subscriptions, or merchandise in my submission form?
  72. Can I charge submission fees in a non-US currency?
  73. What happens to my organization's account if we exceed our submission limit?
  74. Why did I get an error message when paying my invoice by credit card?
  75. How can I use the full version of Submittable on my mobile device?
  76. Video File Transcode Error
  77. How do I unassign submissions?
  78. How do I remove a team member?
  79. How do I use response templates to send automated email messages?
  80. I have a Yahoo! or AOL email address. Why do my organization's emails come from notifications@email.submittable.com?
  81. How do I duplicate a submission category or form?
  82. How do I archive a submission category?
  83. When I do a batch file export, can I copy all files attached to the exported submissions into a single destination directory in Windows?
  84. How do I promote my organization’s creative call?

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